Protecting valuable departmental resources for student use
Many universities are finding themselves under pressure to offer industry-standard resources – cameras, studios and editing suites – to provide students with the opportunity to hone their skills and produce their best work.
Funding availability for new resources in media equipment varies vastly however – often not all desirable equipment is instantly attainable. This makes it more important than ever to protect and maximize your existing investments, which in turn can help when justifying future spending on specialized resources.
Getting the most from your kit
As anyone involved in inventory management knows, it’s crucial that valuable portable items are used as intended with due care and responsibility. This helps ensure they remain in good working order and are able to produce the high quality results they are designed to. Here are some approaches used by our connect2 university and college customers in protecting their investments:
- For larger cameras and video kits picked up for use on location, staff make sure students have suitable transportation. Some include this in their loan terms and conditions or ask the question as a distinct step in the reservation process with the student’s response required before a reservation can be finalized
- Students may be asked to state they have adequate insurance cover in case expensive items are lost or stolen while in their possession. Again, this may be included as a mandatory question in the online process of making a booking
- At some institutions, a more rigorous approval process is in place for specific high value equipment items – where the exact intended use and location are reviewed prior to the reservation being confirmed. Meanwhile, more generic, lower value items will have instant automated authorizations in place to support fast access to resources
- If equipment damage occurs due to usage other than that described at the point of making a reservation, the student can be held to account. At these universities, the rule is that usage has to remain transparent and accountable. So say if a camera comes back with sand in the lens and water damage, the student can be challenged over the downtown location details given when making the reservation
Connect2 reservation software offers a fully customizable booking process to accommodate various terms and conditions, as well as flexibility in the authorization process.
Generally speaking, only students with the required experience, skillset, and genuine requirement have access to borrow certain high-end resources. Controlling this through connect2 with integrated borrowing permissions makes it very easy to implement and establish as best practice. In this way, availability of specialized items is exclusive to those students that really need them, the return on investment is greater in terms of the quality of the work produced, and damages due to unintentional misuse are greatly reduced.
More than just inventory investment
Connect2 enables institutions to protect their resource investments while lending items more confidently. Not least, it encourages students to act responsibly when borrowing and using equipment. This has further benefits beyond investment protection. Putting the responsibility back in the hands of the student is critical for development of professional competencies. Above all, it helps keep them motivated by encouraging them to rise to the responsibility.
The connect2 booking system helps support all of the elements discussed above through an online, automated, paperless system. More than 100 academic institutions have seen their inventory management service improve, their students become more accountable, and their resource utilization increase following the introduction of connect2.
Take a closer look at connect2 – there are many more smart ways it supports smoother running of your department and its inventory. For an online demo, please get in touch!
Simply complete the form provided or contact:
Danny Thomas on 646 583 2215, email firstname.lastname@example.org.
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