Over 120 university representatives at this year's EDUCAUSE conference shared their opinions on the effectiveness of equipment checkout software for saving staff time. Such software can save staff many hours every week – our poll result lists the ways in which this is made possible.
But firstly, why are these time savings so important? Well quite simply, equipment lending generates a lot of work! Staff tasked with coordinating equipment loans are often burdened with a raft of administration tasks. These risk eating into the scarce hours available for maintaining the equipment and environment that they’re also responsible for.
Lending out media equipment and hardware for student use requires some rigorous processes. On the one hand, staff need to ensure their department’s investment is protected, with careful tracking and circulation of these valuable resources. Plus they need to manage adequate access to items that are often critical to students’ academic success. Only with the right equipment checkout software in place is the whole system manageable in a practical and efficient way.
The reservations aspect of the software is what really counts here. According to our findings, this is the most effective way to save a lot of staff time. With our connect2 software for example, students are enabled to make their own bookings in an online catalog. They simply click on what they need, add it to their cart, and submit their booking for the time needed.
It sounds simple enough, and with a well-designed facility like connect2, that’s exactly what it is. Our research tells us that empowering students in this way can save staff between 7 and 10 hours a week.
The other ways that equipment checkout software saves time range from a rapid checkout/in process to inventory stock taking. Here’s the full rundown of top time savings here:
Lorensbergs EDUCAUSE poll: Top time savers gained from using equipment checkout software
There’s no doubt that the technical staff responsible for maintaining media and AV equipment are absolutely indispensable to their department and institution, so it’s essential that administrative tasks are stripped back and held at a minimum. Being encumbered by a constant stream of equipment booking email requests and fiddly spreadsheets is no way to make use of their valuable skills and knowledge. And of course it’s no way to make the most of the valuable specialized resources in their care either.
Thank you to everyone who took part in our poll. If you would like to hear more about the benefits of equipment checkout software, get in touch or see further information on the connect2 webpage here.